> ## Documentation Index > Fetch the complete documentation index at: https://docs.sightlinebehavior.com/llms.txt > Use this file to discover all available pages before exploring further. # Use hashtags and quick phrases > Label an observation entry or insert wording you use repeatedly. Use a **hashtag** to label an entry, such as a redirection or an opportunity to respond. Use a **quick phrase** to insert text, such as “Student requested help.” You can edit the inserted text. Neither tool requires AI setup. ## Add a hashtag to a note In Interval, Frequency, Duration, Latency, and ABC recording: 1. Select **New note** in **Notes**. 2. Select a tag chip below the writing line. To find another tag, type `#` and the start of its name, then select a suggestion or use the arrow keys and press **Enter** or **Tab**. 3. Add a description if needed. You can attach more than one tag or save a tag without text. 4. Press **Enter** or select **↵** to save the note to the Notes list. If you used Enter to accept a tag, press it again to save the note. The note uses the elapsed time shown when you opened it. All tags on that note share its time. For separate occurrences, such as two redirections, save two separate notes. Select a tag's **×** to remove it from the draft. **Escape** cancels the whole draft, including its text and tags. To create a tag during recording, type a new name without spaces, such as `#visitor-arrives`. When there are no matches, select **Create #visitor-arrives**, then save the note. The name is also added to your shared Hashtags library. Add names with spaces in **Library → Hashtags** before recording. You can usually press **N** outside a text field to open a note. Use **New note** in Latency, where N means **No response**, or in Interval and Frequency if N is assigned to a behavior. In ABC, finish or cancel the event form first. ### Add a hashtag in Anecdotal recording Anecdotal uses the entry line at the top of **Observation log** instead of **New note**. 1. Select a quick tag chip below the line, or type `#` and the start of a tag name, then select a suggestion or use the arrow keys and press **Enter**. 2. Add any accompanying observation. 3. Press **Enter** to save an entry in **Observation log** with the displayed elapsed time. Use **Command+Enter** on Mac or **Ctrl+Enter** on Windows to save it in **General notes** without a time. A log entry uses the displayed time from when you began the draft. Accepting a tag does not save a separate event. Tags come from **Library → Hashtags**, with the same pin and on/off settings used by the other recorders. To create one, type a new name and select **Create #name**; this also adds it to **Hashtags**. The separate **General notes** writing line has no tags. ## Insert a quick phrase Use quick phrases in the Anecdotal **Observation log** entry line or **New note** in the other methods above. 1. Type at least the first two letters of a saved phrase, such as `wh` for **Whole group instruction**. 2. When the remaining words appear in pale text, press **Tab** to insert them. 3. Edit the wording as needed, then save the entry. Keep typing to ignore a suggestion or narrow the match. If several phrases start with the same letters, the shortest match is offered. The cursor must be at the end of the field. Type phrase letters without `#` to insert text. Typing `#` opens tag selection instead. Phrase completion is not available in session context, ABC event descriptions, or saved-note editors. ## Save the observation Selecting a tag or accepting a phrase does not save the entry. Save each draft entry, then [end and save the complete observation](/recording). Saving an individual entry does not save the completed observation. A saved hashtag stays beside its entry. An accepted phrase stays within the entry text. Tags do not add a duration measurement or a separate behavior score. See [Results](/results) or [Exporting](/exporting) to review saved entries. ## Prepare the choices you use often Open **Library → Hashtags** or **Library → Quick Phrases**. The [Library guide](/library) explains where to open it from the home screen or a student's workspace. ### Manage hashtags Hashtags are shared across students. * To add one, select **Add tag**, enter the name, and select **Add**. * Use a tag's checkbox to show or hide it during recording. * Select its outline star to pin it to **Quick chips**. You can pin up to six. Other chips can change during the session; pinned tags keep their places. * Select the filled star to unpin it. Turning a tag off also removes its pin, so star it again after turning it back on if needed. * Use the delete control to remove a custom tag. Built-in tags can be turned off but cannot be deleted. These settings apply to the Anecdotal **Observation log** entry line and to notes in Interval, Frequency, Duration, Latency, and ABC. Turning off or deleting a library tag does not remove tags saved on earlier entries. Changes save automatically. Reopen **Hashtags** to check them. If **Couldn't save changes. Try again.** appears, repeat the change and reopen the list to confirm it saved. ### Manage quick phrases Select **Add phrase**, enter the complete wording, and select **Add**. Use **Search phrases** to find one. Select its pencil to edit it, then press Enter to save. In a student's Library, shared phrases and that student's phrases appear together. Use **All**, **Shared**, or the student-name filter to find them. For a new phrase, **Applies to** lets you choose the student or **All students**. **Editing a shared phrase changes it for all students.** To keep different wording for one student: 1. Open that student's Library and select the shared phrase's pencil. 2. Enter the student's wording. 3. Before pressing Enter or leaving the field, select **Edit for \[student]**. To remove a phrase, use its remove control. Removing a shared phrase affects every student; Sightline asks for confirmation when you do this from a student's Library. To share a student's phrase, select **Move to All students**, then confirm **Move**. It becomes shared and is no longer specific to that student. The student's phrases and shared phrases are available during recording. Library changes affect future suggestions, while wording already saved in observations stays as written. After a change, reopen **Quick Phrases** to confirm it saved. If **Couldn't save phrases. Try again.** appears, repeat the change and check again. A phrase can appear in the list even when saving failed. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.